Paychecks Without Timecards

Paychecks can be very easily generated in CCS Payroll without using Timecards. Timecards are only necessary when any of the following are true:

  1. You want to track employees' time based on Job, Craft, Class, Craft, Crew or Shift.
  2. Employees have different pay rates based on Job, Craft, Class, Craft, Crew or Shift.
  3. You want to enter timecards daily as timesheets are turned it, but want everything summarized on the paycheck.
  4. You have an electronic clock system that keeps track of employee hours.

If you elect not to use timecards, create the proper Earning/Deduction Codes according to your payroll requirements. When you are ready to create paychecks, go into the Paycheck form and either ADD new paychecks one at a time or Auto Create them at the click of a button. CCS Payroll will create paychecks with spaces for you to input the number of hours worked during the period for each employee.

This method can be used even if employees have differing pay rates. Let's say, for example, that a hotel employee primarily works the front desk at $7.25 per hour but occasionally works as a bartender at $7.95 per hour. He or she would have two separate Earning Codes assigned:

  1. Create this employee to be an hourly employee with an hourly rate of $7.25.
  2. Create a Code named, perhaps, "Bartender". At the Company Level Code, make it a "R"egular Category with a Type of "7-Hours X Amount". Put the Amount at zero.
  3. Then you would assign the Bartender code to this employee one of two ways.You could create an Employee Level Code for "Bartender" assigned to this specific employee or if you had several people who would be paid with this Bartender code, all making $7.95 then, instead of creating an employee level code for each employee, you would type $7.95 in the amount field of the Company Level code and assign this code to each of these employees via the Earnings Pick List of their employee file.

When you create a paycheck for this employee, two detail lines will be available for input: the Regular Rate of Pay and the Bartender. All you have to do is fill in the required number of hours worked in each position.