Payroll to G/L Export Dialog

The GL Export Dialog option provides you with a very flexible tool for exporting your Payroll activity to a General Ledger system.

Overview

The GL Export Dialog is allows you to initiate the transfer of your payroll activity to your general ledger via several supported G/L Export formats.

Once you export a particular paycheck or disbursement, you will not be able to edit or delete that item. (In the same manner as a closed paycheck.). You can still void a transferred paycheck; however, which will result in the creation of reversing entries, these then will become available for export to your G/L.

To Export your Payroll activity to your G/L:

From the Payroll Home Menu click Utilities, then G/L Export.

The Controls of the GL Export Dialog:

Note: The values shown below in square brackets represent the default range applicable to each control; however, these ranges can be configured to allow additional values (or restrict values). See Validation Methods for more information.

Liability Year:[Current Year]

Enter the current year.

Liability Month Range:[01-12]

You will probably want to leave this range set to 01 - 12 and use the Period Ending Range to narrow the items you wish to export.

Period Ending Range:[01/01/1899 to 12/31/2199]

Enter the Period ending range that you wish to export records for.

Format:[see choices in the drop down list]

Select the format from the drop down list that you wish to use for your export.

Click Export.

When you select the "Generic Export" format, a preview of the selected export report will be displayed on your screen. Confirm the validity of the entries and when you are ready to complete the export click Export icon (the envelope) from the top menu of the preview screen.

Choose the desired format & destination. Click OK.

If you complete the export, you will be asked if you wish to "Mark the transactions as transferred". If you elect to do so, these transactions will be flagged as transferred, to prevent them from being transferred to your G/L a second time.

See also the G/L Account Form and the Earning and Deduction Form for further information on setting up the G/L Accounts for use in the Payroll to G/L export process.

Click here for a detailed discussion on how all these items come together.