Defining NJ Payroll Codes

The following examples are using base rates for new employers for the year 2003. If your situation is different than depicted in these examples please make the necessary changes. If you have any questions contact CCS for help.

Company Level Code defining the UI Deduction for the Employee (Percentage Based)

Set up the Employee UI code as follows:

One Company Level Code is required to automate the Employee side of the UI as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	80	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ UI Employee	The text UI or Unemp are required here. Any other description is optional.
Category	D	Deduction
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.3825	Enter the correct percentage amount here for your company
Limit	$91.4175	(23,900 *0.3825%) = $91.4175
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	All employees of a New Jersey company are liable for this tax.

 

NOTE: If you wish to make the UI payment (or any agent/vendor payment) via the CCS Payroll Program, add the necessary banking information by clicking on the Bank button from within that particular code. Remember to click the "Show Address" checkbox and fill in the agency name & address if you will be paying with a paper check. Also, click on the Multiple Weeks checkbox unless you want each pay period's line item listed separately. For more detailed information on making payments to agents/vendors through CCS Payroll, see Disbursements Form in the Help Index. Specifically, look at the section Bank Button.

 

 

 

Company Level Code defining the Disability Employee Tax (Percentage Based)

Set up the DI code as follows:

One Company Level Code is required to automate the Employee side of the DI as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	81	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ DI Employee	The text DI or Disability are required here. Any other description is optional.
Category	D	Deduction
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.500	Enter the correct percentage amount here for your company
Limit	$119.50	(23,900 *.5%).
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	All New Jersey Employees are liable for this tax.

 

 

Company Level Code defining the Workforce Employee Tax (Percentage Based)

Set up the WF code as follows:

One Company Level Code is required to automate the Employee side of the Workforce tax as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	82	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ WF Employee	The text WF or Workforce are required here. Any other description is optional.
Category	D	Deduction
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.0425
Limit	$10.1575	(23,900 *.0425%).
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	New Jersey Employees are liable for this tax.

 

Company Level Code defining the Healthcare Employee Tax (Percentage Based)

Set up the Healthcare code as follows:

One Company Level Code is required to automate the Employee side of the Health Care tax as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	83	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ HC - Employee	The text HC or Health are required here. Any other description is optional.
Category	D	Deduction
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.200
Limit	$47.80	23,900 * .2%
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	New Jersey Employees are liable for this tax.

Company Level Code defining the Disability Employer Tax (Percentage Based)

Set up the Disability code as follows:

One Company Level Code is required to automate the Employer side of the DI as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	84	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ DI - Employer	The text DI or Disability are required here. Any other description is optional.
Category	X	Employer Taxes
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.5
Limit	$119.50	23,900 * .5%
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	New Jersey Employers are liable for this tax.

 

Company Level Code defining the Workforce Employer Tax (Percentage Based)

Set up the WF code as follows:

One Company Level Code is required to automate the Employer WF as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	85	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ WF - Employer	The text WF or Workforce are required here. Any other description is optional.
Category	X	Employer Taxes
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.1175
Limit	$28.0825	23,900 * .1175
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	New Jersey Employers are liable for this tax.

 

Company Level Code defining the HC Employer Tax (Percentage Based)

Set up the HC code as follows:

One Company Level Code is required to automate the Employer HC as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	86	The number assigned to this Code is determined by the user who created it. The only limitation is that they be between 80 and 89 due to the fact that these codes have been especially set up in CCS Payroll for State and Local taxes.
Description	NJ HC - Employer	The text HC or Health are required here. Any other description is optional.
Category	X	Employer Taxes
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	0.2	The HC rate is 0.2% for 1/12003-6/30/2003 the rate changes to 0.00% for 7/1/2003-12/31/2003. If you have a rate assigned please fill it in the amount field.
Limit	$47.80	23,900 * .2%
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	New Jersey Employers are liable for this tax.

Company Level Code defining the State Unemployment Insurance Employer Tax (Percentage Based)

Set up the SUI (SUTA) code as follows:

One Company Level Code is required to automate the SUTA as detailed above.

Lets examine it in detail.

Field	Value	Comments
ID	93	This code is predefined by CCS and has been especially set up in CCS Payroll for State SUTA calculation.
Description	NJ SUTA	You may edit this description, however the use of code 93, is only for SUTA(SUI)
Category	X	Employer Taxes
Type	02	Percent of Gross
Frequency	0	Every Pay Period
Amount	2.8	This amount is your experience rating. We have entered 2.8 for instruction puropses. This is the 2003 New employer rate.
Limit	$669.20	Wage base x amount ($23,900 x 2.8%). This is calculated based on 2.8% as the experience rating. Your Limit will be different if you have a different experience rating.
Balance	0
Tax Entities	All checked	This Code is not a pre-tax deduction to any other tax
Global	Checked	New Jersey Employers are liable for this tax.

 

Please follow the instructions in the QuickStart Guide to automate any other Earning & Deduction type codes you will require. Please review the section on State Tax Setup to ensure that all necessary codes have been created/edited.

The Example above is for New Jersey employers; however, the CCS Payroll program has the ability to incorporate and handle any state or local tax requirement.