PAYCHECK FORM

Paychecks are normally created by clicking on the Auto Create button. They are fully editable via this form until you close out the Pay Period.

CCS PAYCHECK FORM

The Paycheck form contains three grids:

• The Employee Grid, across the top, shows all of the Payroll data for the current pay period, broken down by Employee.
• The Earnings Grid, on the left side of the form, shows all of the earnings detail for the selected Employee, broken down by Earning Code.
• The Deductions Grid, on the right side of the form, shows all of the deduction detail for the selected Employee, broken down by Earning Code.

You can locate an employee three different ways:

1. Scroll through the Employee Grid until you locate the desired record.
2. Enter the Employee # in the Empl# text box and press <Enter>.
3. Enter the beginning of the Employee's last name in the Empl# text box and press <Enter>. You will be presented with a window containing all employees whose last names begin with whatever you typed in. Select the desired employee and click on OK.

If the selected Pay Period has not been closed out, you can edit any portion of the paycheck, to include deleting Codes, adding Codes, changing amounts, etc. Once the Pay Period has been closed out, the detail is avialable for viewing, but cannot be edited.

Payroll Form Settings Tab

The Settings Tab provides you with a very powerful set of tools for manipulating paychecks:

Filters: Three options are immediately available: Current Week Only (all paychecks for the selected Pay Period) and Unbalanced Only (only those paychecks that have yet to be balanced against Timecards. Enable Check # Edit allows direct modification of the check number and check date. The Advanced Filters button gives you access to a screen where you can create and save custom filters and sortings.

Sort Order: As the picture above illustrates, you can create and sort paychecks by Employee, Name, Crew, Job or Department by a single mouse click. You can also create custom sorts by clicking on the Advanced Filters button.

Edit Modes: The features in this area are as follows:

1. Controls how the cursor moves from one check to the next upon completion of each check.
2. Use Default Codes: When this box is checked, any new paycheck that you create in this screen will automatically contain all of the Codes that have been assigned to the selected Employee. If this box is not checked, then a truly blank check will be created.
3. Auto Create: Click this button to bring up a dialog which controls the three creation modes. Manual, Semi-Automatic and Fully Autmatice.
4. Consistency Check: Click this button to have CCS Payroll re-evaluate several aspects of every paycheck. A error reports will be given on such items as "Out of Balance" (the detail does not add up to the total), the taxes are not calculated properly, there are duplicate checks numbers, negative checks, ect.